Organize and Find

Learn powerful ways to organize, search, and connect your documents in Craft.

Craft gives you multiple ways to organize and find your content. From traditional folder structures to powerful bidirectional linking, AI-powered search, and flexible Collections, you can build the system that matches how your mind works.

The best part? You don’t have to choose just one approach. Use folders for broad categories, tags for cross-cutting themes, links to connect ideas, and Collections to organize structured data – all at the same time.

Core Organization Tools

Build structure into your workspace with these fundamental organizational features.

Spaces and Teams

Tags

Teams

Finding Content

Quickly locate documents, blocks, and information with powerful search and navigation tools.

Search

Linking

Structured Data

Organize complex information with database-like features for tracking projects, contacts, resources, and more.

Collections

How to Build Your System

There’s no single “right” way to organize in Craft. Here are common patterns that work well:

Simple Folders – Create a few broad spaces (Personal, Work, Projects) and use search to find what you need. Perfect for getting started.

Tag-Based – Use tags to categorize across topics (meetings, ideas, resources) and let tags reveal patterns over time. Great for fluid, evolving systems.

Link-Driven – Build a network of connected ideas with bidirectional links. Start with index pages and let relationships emerge. Ideal for research and knowledge work.

Collection-Powered – Track structured information (clients, projects, tasks, resources) with Collections. Use properties to filter and organize. Best for project management and databases.

Hybrid Approach – Most people use a mix: folders for broad separation, tags for themes, links for relationships, and Collections for structured data.

Organization Tips

Start simple – Don’t over-organize upfront. Create a few broad spaces and let structure emerge naturally as your content grows.

Use AI for discovery – Craft Assistant can find content even if you haven’t tagged or organized it perfectly. Ask natural questions like “What did I write about X last month?”

Link liberally – Connect related documents as you write. Backlinks surface unexpected connections and help rediscover forgotten content.

Collections for repeated patterns – If you’re tracking the same type of information repeatedly (clients, projects, books), create a Collection to structure it.

Review and refine – Periodically review your tags, links, and spaces. Archive what’s old, consolidate what’s scattered, and remove what you don’t need.

Craft Assistant now understands Collections, meaning you can ask questions about your structured data using natural language – like “Show me all projects with status ‘In Progress’” without building complex filters.