Completing & editing tasks

Move quickly through your list. Select and bulk edit many tasks at once, complete or cancel tasks, and review everything you have finished in the Logbook.

Capturing and organizing get tasks ready; this is where you act on them. Select many at once to triage in bulk, check things off as you go, and look back at what you have finished in the Logbook.

Selecting and editing multiple tasks

When you are triaging a long list, you can select many tasks at once and act on all of them together. How you start a selection depends on your platform.

macOS

Cmd + click tasks to add them to your selection, or Shift + click to select a range. Use Select All to grab everything in the current view, or start selection mode from the Select menu item. With several tasks selected, use the Edit menu (or right-click) to apply an action to all of them.

iOS

Tap Select to start selecting, then swipe across the tasks you want to add them to your selection. A toolbar appears at the bottom of the screen, and tapping the … button opens the full list of actions you can apply to your selection.

Once tasks are selected, you can:

• Change Schedule or Change Deadline for all of them at once
• Remind Me to set a reminder on every selected task
• Mark as Complete, Mark as Cancelled, or Mark as Uncomplete
• Move to another document or the Inbox
• Delete the selected tasks

Bulk complete inside a document

You can also check off many tasks straight from a document. Select multiple task blocks (click and drag, or Shift + click), open the slash menu (/), and type check selected. Use uncheck selected to reverse it.

Completing and cancelling tasks

A task’s checkbox moves through three states as you click it: it starts open, one click marks it done, another marks it cancelled, and a third click returns it to open. Cancelling keeps a record that dropping the task was a deliberate choice, rather than deleting it outright.

On Mac you can do the same from the keyboard: Cmd + Option + T toggles a task complete, and Cmd + Option + Shift + T marks it as cancelled.

The Logbook

The Logbook in the Inbox keeps the tasks you have completed there, so you can look back at what you checked off from the Inbox. Elsewhere, documents, pages, and folders each show a count of completed tasks, giving you a quick sense of progress at a glance.

A completed task continues to show on its scheduled date rather than the date you finished it.

For now, these task features live in the Mac and iPhone/iPad apps. Tasks also work on Windows and the web app, with similar functionality but a reduced set of capabilities and view options.

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