Skip to main content
Every task can carry its own dates so Craft can organize your work for you. A task can have a schedule, a deadline, a reminder, and a repeat rule, in any combination.

​
Schedule vs deadline

These two dates do different jobs, and keeping them straight is the key to a calm task list:
  • Schedule is when you want to start. A scheduled task appears in Today on its date and shows on your Calendar.
  • Deadline is when it has to be done. Setting a deadline does not move the task on the calendar by itself.
This distinction also drives what counts as late:
  • Only a past deadline marks a task overdue (shown in red).
  • A missed schedule date is not overdue. The task simply rolls forward into Today, so it stays in front of you without being flagged as late.
Select a task and use the hovering toolbar to set a schedule or a deadline.

​
The date picker

Setting a schedule or a deadline opens a date picker where you choose the day from a calendar. The same picker lets you add a repeat rule or a reminder while you are there.

​
Reminders

A reminder sends you a notification so a key task does not get missed. Reminders are not a tasks-only feature: any block in Craft can have one, and they pair naturally with tasks. When setting a reminder you can pick a preset (In 20 minutes, In 1 hour, In 3 hours, Next week) or choose Custom… For everything reminders can do, see the Reminders article.
Setting a reminder on a task

​
Recurring tasks

Repeating tasks keep routines on track without you re-adding them each time. You can make any task recurring, whether it lives in the Tasks view or inside a document. To set up a repeat, open a task’s Schedule, choose Repeat, and pick how often it should recur:
  • Daily - Repeats every day
  • Every Weekday - Repeats Monday to Friday
  • Weekly - Repeats on a specific day of the week
  • Monthly - Repeats on the same day each month
  • Yearly - Repeats on the same date each year
  • Custom - Set your own pattern, for example every 3 days or every second Tuesday
The Repeat panel with frequency options

​
Keyboard shortcuts on Mac

Power users can manage dates without leaving the keyboard:
For now, these task features live in the Mac and iPhone/iPad apps. Tasks also work on Windows and the web app, with similar functionality but a reduced set of capabilities and view options.

The Tasks views

The Inbox, Today, Upcoming, and All tabs

Completing & editing tasks

Select, bulk edit, complete, and review the Logbook

Reminders

Get notified about important tasks and deadlines

Calendar

View your tasks, events, and daily notes in one place